FastCap Forum

Paperwork

Jake

Paperwork
« on: February 02, 2017, 07:13:27 PM »
I am trying to put a couple systems in place
#1 preconstruction, construction, finished (which I can then see exactly how many hours went into a job. Where did we come short, where did we crush it. Etc)
#2 receipts, rental agreements, maintenance warranty, insurance docs, everything. I fill up a whole filling cabinet over the course of a year. Then when I need to find a receipt for something. I need to go through a few months sometimes close to a Years worth of records.

What is your system? I think there might be some fastpipe in my future.
Greatlakesbuildersinc.com

Re: Paperwork
« Reply #1 on: February 03, 2017, 01:41:55 PM »
Have you tried scanning your receipts and giving them meaningful names?

Jake

Re: Paperwork
« Reply #2 on: February 03, 2017, 08:45:17 PM »
Your the second person to suggest that too me. I think I'am going to try it, will see. I have a mini home office. So I file all my receipts/records at the shop, where I have a XXL file cabinet. Currently at the end of the day when I get to the shop, I unload the truck/trucks file any receipts for the day, and then load up the truck/trucks for the following day. I am going to look into what it will cost for a cheap computer, scanner and probably a shedder, to keep at the shop. I am going to be moving into a new role at work and I know there's going to be a ton of more paperwork involved. Also I want to track job progress more thoroughly. My goal is to have a large library, of past jobs to be able to look through to help with the estimating process. I know my current process needs improvement at my current level of paperwork.
So if there's any other suggestion, I am all ears.
Greatlakesbuildersinc.com

Re: Paperwork
« Reply #3 on: February 04, 2017, 07:09:28 AM »
Before you buy all that, there are also apps for your phone.  Google receipt management to learn more.

Jake

Re: Paperwork
« Reply #4 on: February 04, 2017, 07:38:48 AM »
i was talking to my sister and she uses one for work. I am going to look into it. Thanks for the tip.
« Last Edit: February 05, 2017, 12:06:56 PM by Jake »
Greatlakesbuildersinc.com

Jake

Re: Paperwork
« Reply #5 on: February 06, 2017, 05:56:53 PM »
I downloaded Foreceipts, will see how it works out
Greatlakesbuildersinc.com